OH&S
Responsibility (Duty of Care)
Quick Reference
Record keeping
Reporting
Automatic generation of Preventative Maintenance procedures
Budget assistance
- OH&S
Records must be kept and easily accessible when required. Keeping them electronically is a quick way of presenting data quickly and efficiently. Because if jobs that need to be done are not documented and logged they only have lip service in the eyes of the law. You must have documented proof that work was carried out on time and by a qualified person. - Responsibilities
Understanding the responsibilities of the Engineering / Maintenance Manager:
If something was to happen, a equipment failure, or an accident, who is the first person to get looked at when it happens? Why and how could of it been prevented, what steps are in place to prevent this, and the ability to keep the asset in safe working condition all at the same time as ensuring the correct qualified person is doing the Job.
We need, as maintenance managers, to have more of a say in the system that is purchased for the company. The finance department govern the purchase in many cases and mostly on price if the argument is not put forward in a well presented submission.
Think about some of the cases that have happened around Australia and the world for that matter. Whenever an accident happens where there is an injury or death, Work Place Health and Safety will investigate, the victim will sue and it all comes back to how good your records are.
An example I can give happened just recently where someone was injured whilst at work. He had fallen off defective equipment and was awarded a large amount of money. The company thought they did everything ok except the Judge said, as the “Instructions were not visible on the Job” he was awarded the payout. This came after evidence was produced that the person who last tested the item was qualified in carrying out the inspection, and the equipment was tested within the required time frame. - Quick Reference
You should have the ability to quickly get to any information about the asset. You should be able to have access to the jobs that have been completed and still outstanding, as well as all the details that go with those jobs. - Reporting
Reporting is a very important part of using a CMMS. We want to get the information out as quickly and accurately as possible. This is achieved by ensuring the data going in is correct and by having reports that tell you what you need to see. The capability of filtering these reports is also important so not to have too much information. Sometimes the one report that can be filtered different ways produces the same information. - Auto Generation of Preventative Maintenance
Once you have the PM Instructions created you want a system that will create jobs from them when they are due. The system should also have the ability to suppress the lower frequency jobs for the same asset if two procedures are due around the same time. - Budget Assistance
We use the CMMS to assist in the preparation of the next budget. Tracking the jobs, the costs etc: by asset and the workers who carried out the work, we have at our finger tips the ability to put together a structure for the budget. This helps in asset purchase requirements, resource requirements. Whether this be in-house or contract labour, and the amount of inventory to stock. Keeping this to a minimum and ordering just in time will see a savings in material.
Source from http://www.thirdcitysolutions.com.au/
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